Primary Duties:

The Administrative Assistant provides administrative support for the Chief Executive Officer (CEO), the Chief Financial Officer (CFO), the Chief Operating Officer (COO), the Board of Directors and certain Board committees.

The Administrative Assistant provides a high level of professionalism and customer service when dealing with a diverse group of internal and external contacts at all levels of the organization. This individual is the first point of contact for the CEO, the CFO and the COO.

The Administrative Assistant acts as a liaison with all internal departments and outside agencies, including high-level staff and the Board.

Handles confidential and non-routine information on a regular basis. Must be actively involved in the Performance Quality Improvement processes and the standards promoting excellent services to YWCA Princeton families, constituents, donors, funders and community partners.

Responsibilities

• Manage the CEO’s, the CFO’s and the COO’s calendar, arrange meetings, and maintain a constituent database record of their contacts and correspondence.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, the CFO and the COO including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response using independent judgement in the absence of the CEO, the CFO and the COO.
• Serve as the liaison to the Board including preparing all documents for the Board of Directors, maintaining relationships with Board Members, monitoring the function and actions of the Board Committees, designing and implementing improvements to Board-related processes and systems, and planning Board meetings. Provides executive and Board support on-site and off-site at Board meetings that may require local travel.
• Provide a bridge for smooth communication between the CEO’s office, the CFO’s office, the COO’s office and internal teams and departments; demonstrating leadership and discretion to maintain credibility, trust, and support with the senior leadership team, the administrative team and the staff.
• Must maintain confidentiality and the ability to handle sensitive information with a high level of discretion.
• Serve as a partner in building the CEO’s, the CFO’s and the COO’s external profile in the representation of the organization.
• Work with the CEO, the CFO and the COO on fundraising duties and program issues; see yourself as an extension of the CEO’s office, the CFO’s office and the COO’s office.
• Draft the CEO’s, CFO’s and COO’s memos, emails, power-point presentations and other materials as needed; edit, proofread, and format confidential documents.
• Work independently to plan and coordinate the CEO’s, the CFO’s and the COO’s travel, as needed.
•  Analyze expenses, prepare expense reports for the executives and at times Board members, submit reports and invoices in an accurate and timely manner.
• Organize and prioritize large volumes of information and calls.
• Sort and distribute mail for the CEO, the CFO and the COO.
• Draft written responses or replies by phone or email when necessary.
• Respond to regularly occurring requests for information from the CEO, the CFO and the COO.
• Screen calls and take messages for the CEO, the CFO and the COO.
• Prepare meeting material for the Executive Leadership Team Meeting, the Senior Leadership Team Meeting and the monthly Program Director’s Meeting.
• Provide assistance at the YM/YW Joint Trustees meetings and record the meeting minutes during alternate years.
• Create and maintain YWCA master and holiday calendar.
• Prepare all acknowledgement correspondence for the development office with the exception of signatures.
• Provide back-up functions on handling and setups for YWCA, in coordination with the YMCA and the Maintenance Department for all the spaces in the Program Building (Childcare and the Administrative Wing) and Bramwell House rooms.
• Handle all rentals of YWCA spaces including dealing with customers, create and maintain procedures, collect all relevant information relating to the renting of the YW’s space by outside organizations.
• Responsible for the accuracy and clarity of final copies and reports.
• Coordinates special events for the CEO, the CFO and the COO.
• Works with the Family Liaison/Office Manager on phone coverage and childcare coverage, as needed.
• Other duties as assigned.

Required Knowledge

To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability, and environmental conditions required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Three to five years of experience working directly with a CEO, a CFO or a COO, or in a comparable position dealing with sensitive information, and is accustomed to providing a level of service excellence as required by this position, personable and welcoming.

• Candidates should have a minimum of an Associate’s Degree in Business Administration, Management or a related field.
• Skilled at effectively presenting information and responding to questions from Executive Leadership Team: (Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, Director of Development and Board Members.
• Detailed-orientated.
• Able to handle multiple projects/tasks simultaneously while meeting deadlines and work in a fast-paced environment.
• Proficient with Word, Excel, PowerPoint and Outlook.
• Exceptional people skills and interpersonal skills with individual teams.
• Effective verbal and written communication skills.
• Strong work ethic and time management skills.
• Ability to meet deadlines.
• Confidentiality, integrity, results-driven and problem solving abilities.

 Skills and Requirements:

• Understand and support the mission of the YWCA.
• Excellent interpersonal skills – able to interact professionally on the phone and in person.
• Excellent verbal and written communication skills.
• Excellent in organizational, prioritizing and handling multiple tasks.
• Ability to work independently and to function as a member of the Executive Leadership Team, and the Senior Leadership Team and must be a team player.
• Computer skills including word processing, spreadsheets, databases, internet and the ability to learn new software programs as needed.
• College degree in Business Administration or related field preferred but not required.

Submit cover letter of intent and resume as attachments to mruggeri@ywcaprinceton.org.

Position Summary:

The Assistant Teacher of The Burke Foundation Early Childhood Center at YWCA Princeton is responsible for the assistance to the general supervision and management of a classroom of children between the ages of 8 weeks and 6 years old.  The Assistant Teacher will work under the direction of the Lead Teacher. Have the ability to be sensitive, mature, and have the ability to relate well to both children and adults.  Must have the personality, patience, creativity and the ability to provide stability for program continuity and must be flexible to work between the hours of 7:00am-6:00pm.

Primary Duties and Responsibilities:

• Responsible for the safety, security and nurturing of the children assigned to the classroom at all times. This includes both inside and outside the classrooms, on walks, in the hallways, and on field trips when applicable.
• Assist with toileting, diapering, feeding, cleaning and personal hygiene.
• Able to lift up to 50 pounds as well as bending, stooping and sitting on a child-sized chair on a daily basis.
• Visually supervise children and staff.
• Participate in daily cleaning routines in accordance with NJ Licensing requirements. In collaboration with the Director of Childcare, Operations and Facilities, ensure that facilities for the Burke Foundation Early Childhood Center are safe, clean, attractive, and meet the state and local health and safety regulations for a childcare center.
• Maintain safe and sanitary use of all classroom equipment and supplies.
• Document attendance, incidence reports, medication waivers, and daily/weekly care sheets for each child in compliance with the YWCA Princeton and NJ State licensing regulations.
• Communicate verbally and in writing in a professional way with children, staff and parents.
• Assist in planning and implementing the Creative Curriculum.
• Assist in making daily child observations, collecting information, and drawing conclusions according to the GOLD assessment program.
• Treat all children at all times with dignity and respect, recognizing that each child has his/her unique qualities, gifts, and needs.
• Give personal attention to each child in the room each day.
• Interact with each child on their eye level and height level, using calm, natural and respectful tones of voice.
• Greet every child, parent, staff member and visitor with a smile and friendliness.
• Assist in conducting parent conferences.
• Maintain effective lines of communication with the children, parents, fellow staff, and Directors.
• Attend all staff meetings and required training sessions, as well as childcare family events.
• Responsible for working at least one 6 hour shift during Tiger Camp weekend.
• Volunteering when possible for YWCA Princeton sponsored events.
• Model values of caring, honesty, respect and responsibility.
• Function as a cooperative, productive member of the YWCA Princeton staff team
• Mandatory continuation education credits for professional development & requirements for Office of licensing and Grow NJ Kids (July 1- June 30).

Requirements:

• High School Diploma / GED
• Child Development Associate (CDA) or Community College (A.A.). preferred
• Minimum 1 year of experience working with children in an early childhood program.
• Hold or get (within 90 days of employment) an ARC, First Aid, CPR/AED certifications for child, infant, and adult
• Strong interpersonal and organizational skills required
• Ability to prioritize, be self-directed and work independently
• Ability to work flexibility with a collaborative team of staff members and volunteers

• Must be willing to work with all persons without regard to race, religion, ethnic origin, socioeconomic status or disability and sexual orientation
• Must be proficient in Microsoft Words, and Excel

• Ability to communicate fluently verbally and in writing in English and Spanish

PHYSICAL DEMANDS:

• Dexterity of hands and fingers to operate computer keyboard and other office equipment.
• Hearing and speaking to exchange information in person or on the telephone.
• Seeing to read, prepare and review a variety of materials.
• Bending at the waist, kneeling or crouching.
• Sitting for extended periods of time.

Submit cover letter of intent and resume as attachments to toshea@ywcaprinceton.org.

The YWCA Princeton is looking to fill multiple substitute teaching positions at The Burke Foundation Early Childhood Center.

• • Pre-K Dual Language (Spanish) for 3-4 Year Old Programs
  • Pre-K General for 3-4 Year Old Programs
  • Infant/Toddler Programs for 8 weeks – 30 months

Substitute Teacher is responsible for assisting Teachers in delivery of an effective subject matter in accordance with the Creative Curriculum. Must have personality, patience, creativity and the ability to provide stability for program continuity and must be flexible to work between the hours of 7:30am to 6:00pm.

Primary Duties and Responsibilities

• • • • Works with individual child or small groups of children, under the direction of the Pre-K Lead Teacher, to reinforce the learning materials and/or skills introduced by the Lead Teacher
      • Distributes and collects workbooks, papers and other materials for instruction
      • Assists with the supervision of students during periods of instruction, emergency drills, events, field trips and lunch periods
      • Assist with lavatory activities and personal hygiene assistance
      • Ability to lift and carry up to 15 lbs. as well as bending, stooping and sitting on a child-sized chair
      • Able to work in accordance with the philosophy and policies of the YWCA Princeton
      • Responsible for the safety, security and nurturing of the children assigned to the classroom at all times. This includes both inside and outside of the classroom and on field trips when applicable
      • Assist in gearing the program to the needs of the individual children, recognizing their differences, special interests, needs, abilities and styles and pace of learning socialization skills
      • Assist in documenting attendance, accident reports, medication waivers, and daily care sheets for each child in compliance with the YWCA Princeton and licensing regulations
      • Treat all children at all times with dignity and respect, recognizing that each has his/her unique qualities, gifts and needs. Giving special personal attention to each child in the room each day, at the child’s eye level and with a pleasant tone
      • Greet every child, parent, fellow staff and visitor with a smile and friendliness. Interact with children on their eye level and height level, using calm, natural and respectful tones of voice
      • Help children become aware of their roles as integral members of a group
      • Assist in ordered arrangements, appearance and learning environment or the classroom. Assure safe and sanitary use and maintenance of all classroom equipment and supplies
      • Maintain open communications with parents and be available for conferences (during, before, and after school hours)
      • Work cooperatively with other members of the staff, Directors and maintain an ethical and professional atmosphere
      • Attend all staff meetings and required training sessions, as well as childcare family events. Volunteer when possible for the YWCA Princeton sponsored events
      • Assume any other duties as requested by professional staff at the YWCA Princeton
      • Must model the values of caring, honesty, respect and responsibility
      • Function as a cooperative, productive member of the YWCA Princeton staff team

Skills and Requirements:

• • • • Hold or be eligible for a Mercer County substitute certificate (minimum of 60 college credits)
      • Hold or get (within 90 days of employment) an ARC, First Aid, CPR/AED certifications for child, infant and adult
    • • Strong interpersonal and organizational skills required
      • Ability to prioritize, be self-directed and work independently
      • Ability to work flexibly with a collaborative team of staff members and volunteers
      • Ability to work within procedures efficiently and handle several tasks concurrently to meet deadlines
      • Must be willing to work with all persons without regard to race, religion, ethnic origin, socioeconomic status or disability
      • Must be knowledgeable in Microsoft Words, and Excel
      • Ability to communicate fluently verbally and in writing in English and Spanish.

EEO-A/A

Email cover letter and resume to toshea@ywcaprinceton.org.  No phone call please.